May 21, 2011
Meeting was held at the home of Bruce and Donna Epstein on Saturday, May 21 in Waterbury, Vermont
People in attendance: Bruce & Donna Epstein, Darlene McCormick, Suzi Pike, Sara Pike, Fred Costello, Debby Hanley, Bill Roll, Joanna Bisceglio.
The annual meeting was called to order by Bruce Epstein (President) at 6:30 pm.
Minutes from the 2010 annual meeting held on May 22, 2010 were approved.
Minutes from the 2010 special meeting held on Oct. 29, 2010 were approved.
2010 Treasurers Report
The Treasurer’s report was reviewed. Darlene noted that although almost $350 was spent on course repairs, the tournament still made > $150. Donations of $697.60 were collected and donated to the Eastern Region Junior Development program in the name of Alan Rossi. Between $500 and $600 in memberships were collected. 2010 change in balance was $500; currently > $1700 in treasury. Darlene also reviewed prior 5 years’ changes in balance. Treasurer’s report was approved.
Darlene began setting up PayPal account so memberships could be collected in that manner. Got stuck when non-profit status of club was questioned. Account will be set up as business account instead with very small fees in the neighborhood of 3-4% assessed per transaction. Loss of non-profit status discussed. Method of managing various clubs discussed. Joanna offered to inquire of Stowe Outing Club.
The tournament plan and pricing was reviewed–currently sanctioned for 30 entries max. for one day with a note that it could be revised to two days if entries warrant. Presentations will wait until end of 2nd round. Repairs are not expected to be over $100, first aid equipment possibly needed. Fred Costello noted he will again provide t-shirts and coffee/bagels.
Election of Officers – A motion was made and passed to elect the following slate of officers:
President – Bruce Epstein
Vice President – Debby Hanley
Treasurer – Darlene McCormick
Secretary – Donna Epstein
Director, Special Events – John Witmer
Director at Large – Susie Pike
Director, Membership Chair – Joe Bourgeois
Need to change bank account documentation of officers on the account to remove Halle Davis and add Donna Epstein.
Proposed Budget – A motion was made and unanimously approved that club should keep budget similar to past years resulting in balance of $1,000 minimum.
Dues – It was motioned and approved that dues for membership remain $10 for individuals and $15 for families.
Membership – Joe offered to continue recruiting memberships.
Communication – Darlene has set up a Facebook account and groups for members and tournament participants. Seemed like the best way to facilitate people connecting with each other.
Instruction/Training – Bruce again offering $15 lessons to members for 1 round only, $30 otherwise.
Waterbury course – Contributions appreciated for using the slalom course, payable to Bruce.
Attendees reconsidered club donation to Alan Rossi Fund. Motion made and accepted for club donation of $100 for last year and this year. Treasurer’s note: since 2010-2011 treasurer’s report has already been approved, both payments will be made from current fiscal year.
Motion was made and approved to adjourn meeting at 9:00 pm.